Project Specialist in Lithuania

Due to a growing portfolio, we are currently looking for Project Specialists to be based in Lithuania with flexible working hours

A Project Specialist works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables.

A Project Specialist will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech& Emerging client’s projects can be considered.

Main responsibilities include:

• Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.

• Support organization of meetings including: meeting materials, presentations, binders, invitations, travel and room arrangements. Track and confirm investigator meeting attendees, distribute information about meetings to the study team.

• Request project resources and control resource utilization.

• Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.

• Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.

• Compose professional business correspondence on behalf of the Project Leader/ Clinical Operations Leader and Data Operations Leader. Print, copy, and fax and/or mail correspondence, reports, documents, etc.).

• Assist in maintaining applicable systems according to data entry guidelines.

• Assist team members with collecting and preparation of study specific documentation,  customization of forms, add version-control as well as filing in the Electronic Documents Management System.

• Request Study related supplies and arrange distribution.

• Control team workload in the project.

• Control of pass through costs invoices.

• Complete routine administrative tasks in a timely and professional manner.

Qualifications:

• University degree in life sciences, advanced degree preferred.

• Initial years of experience in life science industry (CRO/Pharma/Academia).

• Excellent interpersonal, verbal and written communication skills.

• Fluent English.

• Good knowledge of MS Office package with excellent working knowledge of Excel and Word.

• Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.

• Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.

• Ability to adhere to  data confidentiality policy

• Ability to successfully work in a (‘virtual’) team environment.

• Ability to work independently with minimal supervision and function effectively as a team member.

• Ability to liaise with senior management within both Parexel and client companies in a professional manner.

• Maintains project tracking databases, compiles data for reports, and other project-related materials

• Organizes incoming and outgoing correspondence for project management

• May be responsible for managing project document storage

• Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.

• May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems