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We know just how important it is to put people first. It's with that human touch that we've played a part in nearly all of the top 50 treatments on the market. And every day, we're focused on working with industry leaders to bring life-changing healthcare to patients across the globe. Whether you join our Clinical, Consulting, Biotech, Functional Service Provider (FSP), or other teams, we're doing it With Heart ™.

Facilities Coordinator

Job ID 81847BR Berlin, Land Berlin, Germany
This job is temporary position until 30th September 2022.

Key Accountabilities:
  • To supervise and ensure the effective and professional conduct of the main reception staff, housekeeping, mailroom, and switchboard services.
  • Back up Receptionist and role of JD
  • To coordinate the booking of all meeting rooms and shared facilities.
  • To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
  • To effectively procure and manage the use of office supplies and stationery.
  • Administration and insurance of Company Pool Vehicles, parking Space Assignment / Parking Arrangements where needed in a location.
  • Oversee general facilities technical, equipment, furniture repair and preventative maintenance
  • Assist with space planning and/or move management
  • Manage third party vendors if applicable
  • Full management of mailroom activities

Qualifications

Knowledge/Skills:
  • Computer literate (MS Office incl. Outlook),
  • Good organizational skills and the ability to work under pressure
  • Self-motivated, able to work on own initiative and as part of a team
  • Excellent interpersonal, verbal and written communication skills
  • Client focused approach to work
  • Ability to represent PAREXEL to clients in a positive and professional manner
  • A flexible attitude with respect to work assignments and new learning
  • Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
  • Willingness to work in a matrix environment and to value the importance of teamwork
  • Ability to work in cross-functional areas
  • Experience in the use of hand tools for minor repairs
Languages
  • Fluent in local language and English, both verbal and writing

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