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Jobs at Parexel

We know just how important it is to put people first. It's with that human touch that we've played a part in nearly all of the top 50 treatments on the market. And every day, we're focused on working with industry leaders to bring life-changing healthcare to patients across the globe. Whether you join our Clinical, Consulting, Biotech, Functional Service Provider (FSP), or other teams, we're doing it With Heart ™.

Associate, Meeting Services

Job ID 83629BR Hackensack, New Jersey

Meetings Coordinator
Position Summary
Energetic, eager to learn, entry level meeting coordinator to work with the team to implement pharmaceutical and biotech supported programs and activities. These include a variety of in-person and virtual medical education programs such as advisory boards, investigator meetings, and symposia. A comfort level with technology is required. This position includes administrative duties, meeting website management, phone support, and email communications and some travel.
  • Act as main point of contact for all attendee inquiries
  • Create, update daily maintenance of program databases
  • Create and manage attendee response reports
  • Responsible for the creation, customization and configuration of virtual and in-person event registration pages
  • Process attendee and faculty expense reimbursements
  • For virtual events, provide assistance and guidance with any attendee connection issues, as well as basic technical support during an event
  • Generate and download reports: registrant, attendee, polling responses, and Q&A
  • For in-person events facilitate attendee Hotel, Air & Ground arrangements
  • Create aggregate spend reports according to client compliance regulations


Qualifications and Skills
  • Bachelor's degree preferred
  • Entry-Level position or some work experience in meetings and events is an advantage
  • Solid MS Office Suite skills
  • Familiarity with CVENT is a plus
  • Ability to handle personal information in a professional manner
  • Must be extremely organized and possess superior attention to detail
  • Excellent written and verbal communication
  • Ability to multi-task, prioritize workload and meet deadlines
Physical demands
Some lifting of boxes
Work environment
Moderate travel required during peak meeting months and may involve weekends from time to time. In office (Northern NJ) days prior to in-person meeting dates for shipping/meeting material preparation are preferable but not essential.

EEO Disclaimer

Parexel is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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