Senior Project Specialist - Hybrid, Rixensart, Belgium - FSP

Parexel is currently seeking a Senior Project Specialist to join us in Belgium. You will be assigned to one of our key sponsors in the region.

Working as a Senior Project Specialist at Parexel FSP offers tremendous long-term job security and prospects. We undertake vital clinical studies for sponsors including the leading global biotechs and Pharma top 50. And we have an incredible pipeline of work.

Expect exciting professional challenges in inspiring studies, but with time for your outside life.

The PM will oversee complex Research & Development pharma projects. Business stakeholders may include, but are not limited to, Quality, Regulatory, Clinical Development, Medical Affairs, Technical R&D, Laboratories as well as third parties.

Please note that this role will require attendance 2 – 3 days/week at the sponsor’s site in Rixensart.

Responsibilities

Core duties include, but are not limited to:

• Project Management Plans initial set up and maintenance with Project Leader and Functional Lead input, communication of plans to the wider project team and support with execution of the plans.

• Maintenance of selected information in the integrated project management system and leading work with other functions on compliance of data in the project systems.

• Project reports, compliance and other metrics for project operational review, client and internal reporting and project oversight, including analysis of data; initiation and follow up on required actions in alignment with PL and FLs.

• Review of selected financial areas and follow up with stakeholders on required corrections. Provide reconciliations to PL, as agreed.

• Cooperation with Project Leader and Functional Leads on different action plans and follow up with the project team until action completion.

• Oversight of project team list, project system accesses and respective reviews; development of respective processes and roll out to the project team as needed.

• Study reporting and analysis with subsequent highlighting issues for project team.

• Maintaining systems and tools according to applicable SOPs.

Project Initiation Management:

• Independently updating and customising systems and tools and project plans according to applicable SOPs.

• Supporting vendor selection.

• Creating of Project specific training curriculum.

• Reviewing time booking and analysing over-consumption with FL input ready for PL review, suggesting and following through appropriate actions to reduce over-consumption, review plans with PL and FBP.

• Reviewing pass-through costs, supporting timely invoicing.

• Working with PL and FLs to ensure project resources are requested in line with project scope, supporting resource escalations.

• Collecting, distributing and tracking of documents as required.

Project Integration Management:

• Maintaining consistent coherent project management plans, including communication, coordinated planning of the different project activities and input from the different functions; collaborating with the PL and FLs to execute the plans.

• Reviewing Project Specific Training Compliance and following up on non- compliances.

• Assisting with preparation conduct and action follow of Project Operational review meetings, presenting selected in meetings.

• Providing reports, metrics and analysis for informed Project Leader decision making, client reporting and risk management. Maintaining oversight on project system accesses and ensuring timeliness of access review. If delegated, provide oversight on defined project management areas on behalf of the Project Leader.

Project Meeting and Vendor Management:

• Meetings preparation and attendance.

• Supporting preparation of required information for internal and client meetings.

• Reporting of owned responsibilities during meeting attendance and supporting tracking and follow-up of action items till completion.

• Collaborating with PL and FLs to ensure study supplies are delivered as required and according to contract obligation.

• Performing vendor invoice review, following up with vendors on questions and queries regarding invoices.

Project close out:

• Utilising the close out checklist and communicating to drive timely operational projects close out with the different functions.

• Collaborating with PL on ensuring that systems are closed, documents are archived, and final work is handed over to the sponsor.

• Support preparation of the financial close-out.

Here are a few requirements specific to this advertised role.

Knowledge and Experience:

• Degree qualified, preferably in a science subject.

• Expertise in science background e.g. labs, to ensure proper project planning, prevent and mitigate risks and meet timelines is preferred.

• Clear understanding of project management and applicable tools. Good stakeholder management skills and a problem-solving mindset.

• Result-driven with a sense of urgency.

• Requires the ability to negotiate and manage competing priorities.

Skills:

• Excellent interpersonal, verbal and written communication skills, as the exchange of information is a significant part of the job.

• Attention to detail and understanding how quality of own work impacts others and the business outcomes.

• Flexible attitude with respect to work assignments and an openness to new learning and role modelling adoption to change.

• Ability to manage multiple and varied tasks with enthusiasm and to teach others in these tasks.

• Willingness to work in a matrix environment and to value the importance of teamwork.

• Excellent problem-solving skills and ability to apply analytical thinking to resolve issues in a variety of situations.

We care about our people and your passion, as they are the key to our success, and provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long-term careers. In addition, you will have the opportunity to develop within your role and tackle further responsibilities or develop your skill set within other related departments of Parexel.

Who are Parexel

Parexel supports clinical studies across the full range of therapeutic areas, and we have longstanding partnerships with a vast client base.

We supported the trials of most of today’s top 50 best-selling drugs, but equally we enable more niche drug developments that are critical to the well-being of many patients.

You’ll be an influential member of the wider team.

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