Project Specialist

Project Specialist

Project Initiation Management

• Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View)

• Setup of Project Specific Training in LMS

• Works with PL to create an initial schedule and resource plan in Project View

• Assists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functions  

Project Execution and Control Management

• Responsible for reporting and analysis and for highlighting issues for project team

• Maintains the project schedule and resource changes with input from Project Lead

• Prepares portions of the monthly management and dashboard reports

• Updates and maintains project tracking databases, compiles data for reports, and other project-related materials

• Organizes incoming and outgoing correspondence for project management

   May be responsible for managing project document storage

• Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.

• May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems

Project Meeting Management

• Supports preparation of required information for various project meetings

• Reporting of owned responsibilities during meeting attendance

• Support tracking and follow-up of action items.

• Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetings

• Promotes communication among team members

Project Financial Management

• Responsible for collating monthly project financial metrics

• Reviewing TIME reports against allocated/budgeted time

• Reviewing and processing pass through cost invoices

   Interacts with Independent Consultants to collect timesheets and processes invoices for payment

Project Closure Management

• Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed over to the sponsor

• Closes all project systems and interfaces upon project end 

Key Competencies

• Planning – Beginner

• Project Execution – Beginner

• Project Fulfillment – Beginner

• Financial Acumen – Beginner

• Risk Management – Beginner

• Quality Focus – Beginner

• Influencing and Leading Teams – Beginner

• Communication – Basic

• Accountability – Basic

• Emotional Intelligence – Beginner

• Customer Focused Leadership – Beginner

• Decision Making – Basic

• Technical Knowledge – Basic

Knowledge and Experience:

• Initial years of experience in a similar role preferred

• Extensive working knowledge of the English language

Education:

• Bachelor’s degree in a science-related field, with an advanced degree desirable

• PMP or equivalent desirable

Shift: 12:30 to 9:30 PM