Proposals and Contracts Specialist

We are seeking a detail-oriented and organizedProposal & Contract Specialistto join our dynamic team. This role is critical in supporting our business development efforts by collaborating with internal stakeholders to develop client-ready budgets, proposals, and contracts. The ideal candidate will demonstrate excellent time management, strong communication skills, and the ability to navigate complex requirements while maintaining accuracy and professionalism.

The role can be home or office based.

Key Responsibilities

Proposal Development

• Receive and analyze Requests for Proposals (RFPs), including study protocols and synopses

• Coordinate with Subject Matter Experts (SMEs) and ensure timely assignment and notification

• Facilitate proposal preparation across strategic and operational areas, ensuring adherence to Decision Rights policies

• Prepare and modify strategic proposals and budgets based on SME feedback and client requirements

• Manage the complete RFP lifecycle from receipt to delivery, identifying risks and implementing mitigation strategies

• Obtain third-party quotes as needed and ensure alignment with RFP specifications and client communications

• Maintain accurate documentation in appropriate systems for metrics and KPI tracking

Contract Development

• Create and finalize budgets and contracts in accordance with departmental SOPs and guidance

• Amend project budgets in partnership with project and functional teams

• Utilize internal tools and reports to develop accurate client budgets

• Develop contract strategies and delivery plans with accountable team members

• Deliver quality client deliverables to strict deadlines with clear rationale for cost changes

• Build and maintain relationships with internal and external stakeholders

• Lead and facilitate client meetings to negotiate costs and terms

• Prepare draft contract documents from templates in conjunction with relevant departments

• Identify contractual issues requiring input from finance, tax, or other stakeholders

Skills & Experience required for the role:

• University Degree in Life Science, Business, Languages, or equivalent combination of education and experience

• Two years of experience in project support, finance, contracting, or proposals in a CRO or similar environment

• Basic knowledge of proposal and contract management principles, contractual terms, pricing structures, and data systems (e.g., Salesforce)

• Moderate proficiency in relevant software (Windows, Word, Excel, Outlook, Databases)

• Previous experience in proposal development is a plus

• Highly developed interpersonal skills with confidence interacting at all organizational levels

• Strong analytical, time management, and organizational abilities with capacity to multitask

• Excellent oral and written communication skills with above-average attention to detail

• Fluent in written and oral English