Administrative Assistant - Professional Sales Support (Hybrid - Raleigh, NC)

Are you ready to launch your career in a dynamic, fast-paced environment where learning and growth are part of the everyday experience? Parexel is seeking a proactive and detail-oriented Administrative Assistant to support our high-performing Sales team. This hybrid role at our new Headquarters in North Hills, NC (3 Days In-Office / 2 Days Remote after initial training period complete) offers exceptional exposure to our global business, meaningful collaboration, and the chance to make a real impact on our Business, and most importantly, to patients.

What You’ll Do

Sales Support & Client Interface

•             Respond to unqualified leads and unsolicited inquiries via phone, mail, and website

•             Interface with clients to acknowledge proposals, establish timelines, and relay questions during proposal preparation

•             Coordinate proposal development, production, and delivery

•             Schedule and facilitate client meetings and teleconferences

•             Assemble and tailor sales support materials (e.g., therapeutic profiles, study-specific content)

Administrative Responsibilities

•             Maintain and update CRM database with client interactions, study status, and revision requests

•             Track Confidentiality Agreements and Contracts in coordination with

Business Operations

•             Organize proposal paperwork and maintain department/client files

•             Conduct research to support business development

•             Coordinate logistics for internal prep meetings and client-facing events

•             Manage travel arrangements, authorizations, and expense reports with precision and efficiency

•             Assist in the preparation of client facing sales PowerPoint presentations

•             Leverage prior experience with expense reporting software to create and manage accurate reports

•             Maintain daily calendar and schedules, ensuring seamless coordination across teams

General Office Support

•             Provide general administrative and clerical support as needed

What You Bring

•             Two to four years of previous administrative experience in a corporate setting

•             Proven experience managing and creating expense reports using dedicated software

•             Strong background in travel coordination and meeting logistics

•             Ability to multi-task and manage competing priorities with grace and efficiency

•             Exceptional attention to detail and organizational skills

•             Professional communication style with the ability to interface confidently with senior leaders, clients, and cross-functional teams

•             Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

•             Experience with CRM systems preferred

•             A collaborative spirit and eagerness to learn

Why Parexel?

At Parexel, you’ll be part of a team that values innovation, integrity, and excellence. This role offers:

•             Exposure to global business operations

•             Hands-on learning and mentorship

•             A vibrant, supportive team culture

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EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the United States includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.