Supply and Logistics Coordinator

The Sourcing Coordinator provides tactical sourcing solutions for depot, investigation medicinal product, courier, and ancillary supplies. They must analyze and understand complex customer requirements to provide professional advice and ongoing support to meet study requirements. The Sourcing Coordinator provides in-depth specialized sourcing knowledge, especially related to the proper development, completion and as required, initiation and management of a high complex RFI/RFQ/ RFP. The Sourcing Coordinator will also play a leading role in supplier management, working closely with key local/regional suppliers to develop business relationships that help facilitate a more streamlined approach to sourcing while ensuring high levels of service are maintained. The Sourcing Coordinator should have the ability to initiate and develop advanced sourcing/business related ideas, determine the optimum course of action for success, particularly in respect to collaborating and seeking agreement with all interested parties. Will also be expected to share with their less experienced colleagues their own knowledge and experiences and lead by example. They will also provide oversight and mentoring of Sourcing (Sr) Specialists.

Operational Sourcing

Maintains close working relationships and provides professional advice and assistance to internal customers at all levels by but not limited to:

• undefined Commodity research, supplier selection, supplier evaluation and request for information/quotation/proposal

• Verifying purchase requests accuracy, completion, and approvals.

• Ensuring products and services are obtained at a budgeted price.

• Ensure ancillary material and Investigational Product is compliant with local regulation and can be import and/or exported

• Coordinate return of rental equipment/medical devices

• Manage help desk sourcing queue

• Create and execute SOW’s for services required

• Analyze data and trends for predictive bulk purchasing

• Mentor junior team members

Problem Solving of services or goods from Third Party Suppliers

• Work with suppliers and/or manufacturer to obtain or find comparable compliant ancillary supplies

• Obtain necessary documentation from suppliers/manufacturers for import/export

• Execute sourcing activities on demand to support study needs

• Dealing with returns and refunds (assisting internal customers with return forms/liaising with suppliers for obtaining credit memos)

• Take active action in case of Quality issues with third party suppliers, responsible for risk mitigation through to resolution

• Assisting internal customers with any sourcing queries and system difficulties

Skills:

• Knowledge of sourcing

• Excellent analytical, problem solving, reporting skills principles, theories and processes

• Proven effective cross-functional business team experience

• Demonstrated ability to meet goals and deadlines

• Strong organizational time management and creative skills

• Strong process and project management skills

• Understanding of both areas Clinical Studies and related Supply Chain aspects as well as sourcing and contracting principles

• Ability to work within tight timeframes and meet strict deadlines

• Client focused approach to work

• A flexible attitude with respect to work assignments and new learning

• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail

• Self-motivated with a professional attitude

• Capacity to work effectively in a matrix environment and value the importance of teamwork

• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Excellent organization, interpersonal, verbal, and written communication skills

• Global player with proficient cross-cultural awareness

Knowledge and Experience:

• Strong analytical, problem-solving ability to pivot to meet study needs

• Knowledge of GCP, GDP, GxP requirements Active listening, excellent interpersonal, verbal and written communication skills

• Client focused approach to work

• Ability to prioritize workload that have tight timelines and extreme urgency with attention to detail and first-time quality.  

• Willingness to work in a matrix environment and to value the importance of teamwork.

• 3-5 years of experience

Education:

• A bachelor’s degree or equivalent experience in procurement, project management, or a relevant logistics role in Pharma, CRO or equivalent industry