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Clinical Trial Operations Opportunities at Parexel

Clinical Trial Operations

Resource Planner

Job ID 63679BR Bucharest, București, Romania
Essential Function

The Resource Planner is responsible for identification and assignment of potential team members for proposals/bid defense meetings, for newly awarded projects and for changes of team members on awarded projects, running reports on resource management tool and forecasting of potential resource needs (within assigned business area or geography). Engage with senior levels of the business to influence resource related decisions and challenge assumptions. Participate in change management.

Relationships

Reports To - Manager, Resourcing Management or Associate Director
Directly Supervises - Not Applicable
Provides Work Direction to - Not Applicable
Works Closely with - Business Development, Portfolio Directors, Project Leaders, LM’s of potential team members
External Relationships - Not Applicable

Key Accountabilities

• Lead responsibility for a large group of resources form a planning, allocation and forecasting perspective
• Use ‘Resource Optimization Framework’ to drive optimal resourcing decisions,
• Maintain macro-level understanding of awarded work, potential new business, resource demand for the next 3-6 months, resource supply and challenges within the scope of the role
• Checking Resource Mailbox daily for requests and if needed to follow up on details
• Evaluate specific resource needs for proposals/bid defense meetings and awarded studies (Amount of hours needed and by when, overall experience and experience in requested Therapeutic Area in order to be successful)
• Utilize the skills and experience database for therapeutic experience to identify team members with specific therapeutic experience for proposals and awarded projects
• Utilize the resource management tool by running reports to check for Free hours/capacity of potential team members
• Check with LM’s and Portfolio Directors if CV’s can be forwarded to clients
• Provide CVs and bio-sketch for inclusion in proposals and for clients for awarded trials appropriate
• Check with LM’s if potential team members are available for proposals/bid defense meetings, in exceptional cases contact individual’s directly
• Make suggestions for assignments for proposals/bid defense meetings and awarded work (new business, replacements of team members due to sick leave, maternity leave, company leave, exchange of staff on studies); track and follow up on the assignments
• Follow up on bid defense meeting outcomes and of proposal start dates
• Develop, prepare, and distribute resourcing projection reports (monthly at a minimum or more frequently as needed)
• Check for accuracy of entries in resource management tool and follow up with LM’s if needed
• Run reports on resource management tool to check for mismatch between resourcing hours in resource management tool and actual hours
• Evaluate and assist in the development of resource planning tools and databases as needed
• Use available resourcing tools to provide estimated resource needs for awarded work and new business
• Develop and track metrics relating to Project Management resourcing
• Maintain a working knowledge and ensure compliance with applicable local regulatory requirements and PAREXEL SOPs

Qualifications

Skills

• Sound interpersonal, verbal and written English communication skills
• Client focused approach to work, ability to interact professionally within a client organization
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Willingness to work in a matrix environment
• Ability to successfully work in a (‘virtual`) team environment
• Strong analytical skills and an understanding of planning processes
• Shows commitment to and performs consistently high quality work
• Ability to identify and address issues proactively in a timely manner
• Effective time management in order to meet daily metrics or team objectives
• Ability to take initiative and work independently
• Accountability for all assigned tasks
• Excellent computer and internet skills including knowledge of MS-Office products such as Excel and Word.

Education

• Bachelors Degree required –– ideally a degree in finance, business, IT, HR or equivalent preferred.

Language Skills

• Fluent in written and oral English in addition to local language

Minimum Work Experience

• Relevant work experience
• Years of experience, 0-3

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