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Medical Communications Opportunities at Parexel

By being hired into one of our Medical Communication jobs at Parexel International Careers, you’ll be a key member of the Parexel International Careers team. Professionals in Medical Communication careers come from a variety of backgrounds, bringing an assortment of knowledge and skills to every area of our business. A job in Medical Communication at Parexel International Careers may be waiting for you!

Program Specialist

Job ID 58148BR
Parexel's Medical Communications team has an opportunity for a Program Specialist to join our team. The Program Specialist in MedCom will be responsible for the day-to-day project management of assigned projects, working closely with all members of the delivery team across departments.

Key Accountabilities
  • Assist with project/program requirements with Senior Program Specialist/Account Manager or Account Director/Scientific & Editorial Services/Meeting Services; participate in scope definition
  • Assist Account Manager with defining staffing requirements and raise issues relating to staffing levels as appropriate
  • Create project plan and delivery schedule and assist with project metrics and risk management and communications plans
  • Monitor and control freelance resource progress
  • Undertake program/project scheduling
  • Assist Senior Program Specialist with initiating project kick-off meetings
  • Ensure appropriate project folders are set up and understood by internal project team
  • Set up appropriate tracking systems
  • Undertake the project management of assigned projects according to agreed internal and client processes
  • Maintain detailed awareness of project status in order to respond appropriately to client/faculty/internal questions
  • Serve as key internal and external point of contact regarding project status ensuring proactive communication of project status with client, faculty, and internal team
  • Lead cross-functional project team meetings:
    • Lead and facilitate project kick-off meetings
    • Draft and circulate minutes and action points from internal and client teleconferences/meetings
    • Follow-up with project team to ensure action items are completed and projects are on target, providing support as required
  • Assist Senior Program Specialist in identifying issues and problems and recommend solutions internally and to clients; promote significant opportunities for improvement to management
  • Ensure project budget and delivery timing is achieved
    • Identify change in scope issues, assess cost implications, and frame issues for Account and Functional Management
    • Communicate issues to Functional Management
  • Undertake financial tracking, monitoring budget status for assigned projects, raising variances as appropriate and advising management regarding status


Qualified candidates will possess:
  • Ability to deliver projects to completion on time and within budget
  • Team player with strong negotiation and organizational skills
  • Excellent interpersonal communication skills, both verbal and written
  • Project management expertise
  • Proactive approach
  • Ability to relate to key client personnel and faculty in a professional fashion
  • General knowledge of EACCME/ACCME/FDA/AMA and publications guidelines
  • Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), and Outlook and a sound knowledge of databases (eg, Access)
  • A confident self-starter who is capable of knowing how best to action/respond to specific requests and information received from a variety of external and internal sources

  • Bachelors degree in Business or life sciences preferred

Language Skills
  • Proficient use of English language

Minimum Work Experience
  • A good understanding of, and experience in, the medical communications business managing client projects, preferably with experience of working across a variety of functions
  • This position requires a willingness to travel to meetings etc. as needed.

EEO Disclaimer

Parexel is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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