Global Trade Compliance Specialist

Summary

The Global Trade Compliance Specialist ensures the rules and regulatory requirements of customs and other applicable governmental agencies for the applicable countries conduct imports and exports of CTS&L projects. Manages daily imports and exports for the project by collaborating with relevant stakeholders, ensuring the import/export tasks are executed in a timely manner to meet project timelines.

Trade Compliance

 Coordinate documents, procedures and communication when Parexel is responsible and accountable for management of import and export of goods on behalf of the sponsor.  Ensure all documents follow the record keeping process in compliance with Parexel’s and local regulations. (Senior)  Ensure import/export activities are conducted in compliance with customs and government agencies regulations.  Maintain positive relationship with customs and other government agencies, to learn and gather new requirements and regulations in advance for implement and for issue resolution.  Ensure all documents follow the record keeping process in compliance with PAREXEL’s and local regulations.  Support with design and implementation of GTC operational and compliance procedures.

Project Execution

 Responsible for arranging, preparing and confirming customs invoices are drafted according to project and local regulations.  Prepare and/or submit import and export license application in collaboration with Trade Compliance Coordinator, Trade  Compliance Lead and/or Line Manager.  Attend project meeting to provide import/export task updates.  Collaborate with Trade Compliance Coordinator, Trade Compliance  Lead and/or Line Manager to ensure project details are understood and import/export processes are executable for it.  Monitor shipments and customs clearance. Communicate status, delays to appropriate parties. Resolve shipment issues and possess the ability to determine when to elevate to management for resolution.  Track import/export licenses for quantity and expiry date. Inform and/or prepare and/or submit import/export license application. (Senior)  Provide an efficient interface with customs brokers and ensure import and export clearance are performed efficiently and in compliance.  Prepare and/or submit import and export license application which is aligned with project needs.  Attend project meetings to provide import/export updates and support resolution of any import/export issues and possess the ability to determine when to elevate to management for resolution.  Track import/export licenses for quantity and expiry date. Inform  and/or prepare and/or submit import/export license application.

Skills:

 Willingness to work in a matrix environment and to value the importance of teamwork.

 Ability/Solid to collaborate with internal and external stakeholders.

 Fosters and builds trust within the company, with the clients, and external vendors.

 Applies/Basic ability to sense a sense of urgency to resolve problems, and supports root-cause analysis.

 Solid organizational skills, including attention to detail and multi-tasking skills.  Strong attention to detail and ability to resolve situations that is ambiguous or incomplete.

 Highly self-motivated and self-directed.

Knowledge and Experience:

 Basic/Adequate knowledge of supply chain, international trade in healthcare or other industry.

 Adequate/solid knowledge of customs and/or clinical development.

 Adequate experience in communication with customs brokers and other third-party logistics providers.

 Basic experience in working with global virtual teams and a collaborative environment.

 Strong working knowledge of Microsoft Office.

 Fluent English.