Project Coordinator

The Project Coordinator is responsible for supporting smooth execution of delivery by assisting DS&OE operational leads and the senior admin in conducting tasks and coordinating resources and stakeholder interactions.

Daily Responsibilities:

• Coordinate tasks among team members to ensure that activities are carried out according to the plan.
• Support communication between different stakeholders, including team members, management, and external parties. Ensure all parties are informed of project progress, changes, and updates.
• Maintain comprehensive project documentation, including plans, reports, and meeting minutes as applicable.
• Support the group's initiatives by identifying opportunities for process improvement and efficiency gains.
• Provide administrative support as needed, such as scheduling meetings, managing project-related correspondence, and handling any logistical issues that arise.
• Conduct basic administrative workflows within the department
• Support calendar maintenance across multiple sub-functions within DS&OE and manage multiple mailboxes on a daily basis
• Coordinate inter-departmental and cross-functional meetings in support of DS&OE operational leads and Senior Admin Coordinator
• Arrange internal and external meetings and workshops.
• Oversee conference room reservations, including scheduling, confirmation, and access.
• Keep accurate records of room bookings, equipment, and catering needs.
• Manage documentation on network drive, SharePoint, and Teams' sites.
• Escalate issues to relevant team members for resolution.
• Comply with company policies

Skills:

• Highly collaborative with strong written and verbal communication skills; effective customer service
• Ability to interact with all levels of employees and maintain confidentiality.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously, with a high level of accuracy.
• Self-starter who takes initiative, and can handle risk and uncertainty
• A quick learner that can shift gears comfortably
• High Level of organizational skills and attention to detail is required
• Able to work independently, and exercise sound judgement and decision making

Qualifications:

• In order to be considered qualified, a minimum of a Bachelor’s degree required with 2+ years' ’ administrative or coordinator experience and managing multiple projects simultaneously.
• Clinical Development or healthcare exposure preferred, but not required

EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the United States includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.