Global Contracts Coordinator
Primary Location: Ireland, Dublin Job ID R0000042898 Category Administrative
About this Role
We are seeking a detail-oriented and proactiveContracts Administratorto join our team. In this role, you will provide comprehensive administrative and clerical support to ensure the smooth processing and management of contracts across all business units and countries.
You will be responsible for drafting and processing confidentiality agreements, supporting contract management staff with document collation and approvals, maintaining contract databases and archives, and providing technical support to system users. This is an excellent opportunity to develop your expertise in contract administration within a dynamic, fast-paced environment.
This role will operate on a hybrid basis, with a mix of home and office based working - approx. 2 days per week in the office and 3 days homebased.
Key Responsibilities
Provide administrative and clerical support to Commercial Operations and Legal teams, including database management, finalization, distribution, and filing of contract documents and correspondence
Draft, negotiate, and review Confidentiality Agreements and other legal contracts in accordance with Parexel policies and procedures
Prepare final approvals and signatures for all client-related contracts across business units and countries
Process and maintain contract information in relevant databases
Support contract management staff with collation of review and approval documentation
Administer the Global Contracts Coordinator centralized mailbox
Maintain contract archives and ensure up-to-date filing systems
Support internal and external audits
Perform other assignments as directed
About You;
Essential Skills & Attributes
Excellent written and verbal English communication skills with the ability to communicate effectively across all organizational levels
Intermediate proficiency in Microsoft Office Suite, Excel, and database systems
Highly accurate and detail-oriented with strong organizational skills
Ability to work independently with moderate supervision in a fast-paced environment
Capable of managing high volumes and complex situations
Strong ownership of assigned duties and ability to multitask effectively
Client and customer service-focused approach
Committed to delivering quality work on time
Fluency in English )
Knowledge of an additional language is advantageous
Desirable Skills & Knowledge
Legal background or knowledge of legal/industry terminology
Experience with confidentiality requirements and legal documentation
Familiarity with contract management systems and processes
Required Experience & Education
Minimum 2 yearsof administrative experience, preferably in contracts, legal, or document administration roles
Undergraduate degreein Law, Commerce, Business, or Science (or equivalent)
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