Facilities Assistant
Primary Location: Brazil, Sao Paulo Job ID R0000042696 Category Administrative
About this Role
About Parexel
When you join Parexel, you become part of a global team dedicated to improving the world’s health. Our work supports the development of innovative therapies that make a meaningful difference in patients’ lives. Every role at Parexel contributes to this mission, creating an environment where collaboration and purpose drive what we do every day.
The Role
We are seeking an organized and proactive Facilities Assistant to support the daily operations of our Brazil office. This role is critical in maintaining an efficient, safe, and welcoming workplace. Working independently for much of the time, the Facilities Assistant will serve as the primary point of contact for office-related support and will coordinate across multiple internal functions to ensure smooth operations.
Key Responsibilities
Provide day-to-day office and facilities support, acting as the first point of contact
Welcome visitors and ensure visitor management procedures are followed
Support meeting and event coordination and follow up on action items
Manage incoming/outgoing mail, courier shipments, and deliveries
Process purchase requisitions, track purchase orders, and support invoice handling
Liaise with internal teams to support office needs and compliance activities
Maintain organized documentation, records, and shared files
Qualifications & Skills
Fluency in Portuguese and English (written and spoken) required
Experience in office administration, facilities, or similar support role preferred
Strong organizational skills and ability to manage multiple tasks
Ability to work independently with minimal supervision
Strong attention to detail and problem-solving ability
Proficiency in Microsoft Office tools
Personal Attributes
Highly organized and dependable
Self-motivated and able to work independently
Detail-oriented with a proactive approach
Service-oriented with a professional demeanor
Why Join Parexel
Parexel offers an environment where your work contributes to improving patient health worldwide. We are committed to supporting our employees through a collaborative culture, opportunities for development, and a shared sense of purpose. Here, you will be part of a team that values accountability, respect, and excellence. What we do, we do with heart!
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