Receptionist
Primary Location: Czech Republic, Prague Job ID R0000034770 Category AdministrativeAbout this Role
Parexel is recruiting for a part-time Receptionist for our office in Prague, Czech Republic (30 hours per week / Monday-Friday). This role is fully office-based.
This is a great opportunity for an experienced Receptionist as well as a person looking to gain new front house and administrative experience at a global organization. This role could also suit an University Student.
The Receptionist is the first point of contact for all visitors at the Parexel.
As the Receptionist, you will serve visitors by greeting, welcoming, and directing them appropriately. The key responsibilities will include informing company personnel of visitor arrival, maintain security and telecommunications system and informing visitors by answering or referring inquiries.
Key accountabilities
- Handle all telephone calls in a professional and efficient manner
- Develop effective relationships with internal client
- General administrative functions (filing, printing, copying, faxing, laminating, office supply etc)
- Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures
- Coordination of transport/taxi arrangement for visitors
- Coordinate the meeting room schedule and ensuring special requirements in terms of setup and equipment are met
- Coordinate/distribute hospitality requests for internal/external meetings
- On-site coordination for videoconference calls
- Process and responsible incoming and outgoing mail, faxes and packages
- Coordinate courier express service (post, invoicing and costs tracking).
Skills
- Excellent interpersonal and telephone skills
- Fluent command of English in addition to Czech (oral and written)
- Team oriented and with social competence,
- Ability to work autonomously in a fast-paced environment,
- possess knowledge in coordination and competence for communication at all levels, efficiently organized, good knowledge of Microsoft Windows Office
Work Experience
- Proven experience in the field of customer care service with emphasis on reception
- Highly motivated and service orientated starters welcomed
Education
High school diploma, vocational education/professional training as secretary, foreign language correspondence clerk, hotel business employee, management assistant in hotel and hospitality or travel agent.
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