Program Support Specialist
Argentina, Remote Additional Locations Mexico Destrito Federal,Mexico;Sao Paulo,Brazil Job ID R0000029377 Category Project Leadership Date Posted 11/14/2024Overview
As a part of the global Project Leadership group at Parexel, you are responsible for leading cross-functional teams to deliver high-quality and patient-focused clinical trials and help bring life-changing treatments to market faster. You collaborate with clients and internal stakeholders to identify project requirements, develop project plans, and manage project timelines and budgets. The role requires strong leadership and communication skills, the ability to work under pressure, and a passion for improving patients' lives.
In return, Parexel offers a supportive work environment, and a high degree of empowerment and accountability to lead your studies. Within this role, you work with a diverse set of clients and therapeutic areas, and you are encouraged to take on new challenges and pursue your interests.
Success Profile
Do you have these soft skills and interpersonal traits to succeed at Parexel?
- Adaptable
- Communicator
- Collaborative
- Leadership
- Proactive
- Problem-solver
About This Role
Parexel is hiring multipleProgram Support Specialistsin Mexico, Argentina and Brazil. We are looking for candidates with strong analytical skills and used to manage large volumes of data. These roles will work 100% remote.
An FSP Program Specialist proactively cooperates with the FSP Operations Leads FSP General Managers, FSP Program Leads and FSP Functional Leads on program tasks and coordinates team activities in areas owned by the PS. Understands PS role impact on program success, particularly on the quality and timeliness of deliverables and acts accordingly. An FSP Program Specialist can be assigned to provide support for any Programs of as deemed necessary by their Line Manager.
Key Accountabilities:
Program Execution and Control Management:
Analyze program reporting to identify issues and risks and present to the program team. Responsible for coordination of governance meetings and action management. Maintenance of systems and tools applicable to the Program.
Program Integration Management:
Use systems and tools expertise in collaboration with the program team to identify, unify, and coordinate the various project management activities within the various processes. Collaborates with the Program team to make choices about where to concentrate effort on any given day, anticipating potential issues and risks, dealing with these issues before they come critical, and coordinating work of the overall program. Coordinate defined activities and deliverables in areas of their own responsibility.
Program Meeting Management:
Program meetings preparation and attendance; support the preparation of requirement information for Program review meetings / governance meetings; reporting of owned responsibilities during meeting attendance; support tracking and follow up of action items. Presents topics related to their own responsibilities to internal audiences.
Program Financial Management:
Partner with FSP Financial Analyst & Billers to review, finalize and approve Service Fee (SF) Invoices & Pass Through (PT) cost Invoices
Financial set-up new accounts or new contracts
Work Breakdown Structure (WBS) Tracking and Summarization
Expenses w PT costs/invoices (track / reconcile)
Contract / WO Renewals and CIS
Client monthly reporting of budget accruals, FTEs, and/or hours by deliverable/task
Program Closure:
Collaborate with the Program Team to ensure that any program closure and reporting tasks are completed.
Metrics & KPIs:
Client Monthly & Quarterly Metric Reporting (must have 3 core KPIs TTF, Turnover, and Training compliance + client specific KPIs) Collection, Analysis, and Reporting of Internal KPIs & program partnership KPIs
Other Operational Support:
Program Organizational Chart maintenance
Perform periodic reviews of documentation, inspection readiness
Maintain Client Equipment Tracker
Skills:
Excellent interpersonal, verbal, and written communication skills, as the exchange of information is a significant part of the job
Attention to detail and quality of work
Client focused approach to work
A flexible attitude with respect to work assignments and new learning
Ability to manage multiple and varied tasks with enthusiasm
Willingness to work in a matrix environment and to value the importance of teamwork
Good problem solving and judgement ability; Analytical thought needed to resolve issues in a variety of complex situations
Education:
Advanced English level for non-native English speaker
Bachelor degree or equivalent degree preferred
#LI-REMOTE
Potential Career Path
Parexel offers a growth path with diverse therapeutic areas and clients, so you can grow according to your interests.
- Associate Project Leader
- Project Leader
- Senior Project Leader
- Associate Project Director
- Project Director
- Director, Project Leadership
- Senior Director, Project Leadership
Employee Insights
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