Project Specialist I
Petaling Jaya, Malaysia Job ID R0000026066 Category Project Leadership Date Posted 08/08/2024Overview
As a part of the global Project Leadership group at Parexel, you are responsible for leading cross-functional teams to deliver high-quality and patient-focused clinical trials and help bring life-changing treatments to market faster. You collaborate with clients and internal stakeholders to identify project requirements, develop project plans, and manage project timelines and budgets. The role requires strong leadership and communication skills, the ability to work under pressure, and a passion for improving patients' lives.
In return, Parexel offers a supportive work environment, and a high degree of empowerment and accountability to lead your studies. Within this role, you work with a diverse set of clients and therapeutic areas, and you are encouraged to take on new challenges and pursue your interests.
Success Profile
Do you have these soft skills and interpersonal traits to succeed at Parexel?
- Adaptable
- Communicator
- Collaborative
- Leadership
- Proactive
- Problem-solver
About This Role
Key Accountabilities:
Project Initiation Management:
- Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View)
- Setup of Project Specific Training in LMS
- Works with PL to create an initial schedule and resource plan in Project View
- Assists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functions
Project Execution and Control Management:
- Responsible for reporting and analysis and for highlighting issues for project team
- Maintains the project schedule and resource changes with input from Project Lead
- Prepares portions of the monthly management and dashboard reports
- Updates and maintains project tracking databases, compiles data for reports, and other project-related materials
- Organizes incoming and outgoing correspondence for project management
- May be responsible for managing project document storage
- Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
- May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems
Project Meetings:
- Supports preparation of required information for various project meetings
- Reporting of owned responsibilities during meeting attendance
- Support tracking and follow-up of action items.
- Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetings
- Promotes communication among team members
Project Financial Management:
- Responsible for collating monthly project financial metrics
- Reviewing TIME reports against allocated/budgeted time
- Reviewing and processing pass through cost invoices
- Interacts with Independent Consultants to collect timesheets and processes invoices for payment
Project Closure Management:
- Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed over to the sponsor
- Closes all project systems and interfaces upon project end
Key Competencies:
- Project Planning: Beginner
- Project Execution: Beginner
- Project Fulfillment: Beginner
- Financial Acumen: Beginner
- Risk Management: Beginner
- Quality Focus: Beginner
- Influencing and Leading Teams: Beginner
- Communication: Basic
- Accountability: Basic
- Emotional Intelligence: Beginner
- Customer Focused Leadership: Beginner
- Decision Making: Basic
- Technical Knowledge: Beginner
*Proficiency Levels:
- Superior - notable strength, possessing a special talent, and viewed as being better than most – capable of coaching for and teaching this competency.
- Advanced - mature understanding of the competency and excellent ability to apply the competency in multiple situations- capable of teaching the basics of this competency to others
- Proficient - robust understanding of the competency and solid acquisition of the skills required to use the competency – can successfully apply it without management supervision
- Basic - understanding of the competency and has acquired the fundamental skills- can apply it under the guidance of management
- Beginner - limited or no understanding of the competency- requires close management and guidance in its application.
Knowledge and Experience:
- Initial years of experience in a similar role preferred.
- Extensive working knowledge of the English language
- Good understating of Mandarin (Speaking and Listening)
Education:
- Bachelor’s degree in a science-related field, with an advanced degree desirable
- PMP or equivalent desirable
Potential Career Path
Parexel offers a growth path with diverse therapeutic areas and clients, so you can grow according to your interests.
- Associate Project Leader
- Project Leader
- Senior Project Leader
- Associate Project Director
- Project Director
- Director, Project Leadership
- Senior Director, Project Leadership
Employee Insights
We do everything for patients
