Global Contracts Coordinator
Dublin, Dublin, Ireland Job ID R0000027611 Category AdministrativeAbout this Role
As a Global Contracts Coordinator, you will provide administrative support to Commercial Operations and Legal management including first drafts, transcription, editing and final assembly of both internal and external documents. You will support other Contract Management staff in processing contractual documents, including collation of review and approval documentation and submitting for signatures. You will also assemble information and paperwork necessary to prepare management reports and maintain department files.
Key Responsibilities:
Provide administrative and clerical support to Commercial Ops and Legal as directed, may include database support, finalization, distribution and filing of contract documents and correspondence
Draft, negotiate and review Confidentiality Agreements and other small legal contracts in accordance with relevant policies and procedures
Provide final approvals and signatures for all client related contracts across all business units and all countries
Manage contract’s assignment process
Provide technical support to Parexel’s System Users
Respond to contracts related queries and discrepancies
Support internal and external audits
Administer the ‘Global Contracts Coordinator’ centralized mailbox
Process and maintain information relating to contract documents in relevant databases
Maintain the archive
Maintain an up-to-date knowledge of relevant Parexel systems, services, policies and procedures
Provide quality deliverable to agreed deadlines
Order department equipment
Perform on a permanent basis individually assigned tasks within key areas
Skills and Experience required for the role:
Undergraduate Degree (Law, Commerce, Business or Science)
Contract administration experience within a global Clinical Research Organisation
Experience in dealing with confidentiality requirements
Intermediate level of proficiency in Microsoft Office, Microsoft Excel and databases.
Accurate and detail-oriented, with good organizational skills
Ability to work with moderate levels of supervision in fast-paced environment and deal with high volumes and often complex situations
Ability to take ownership of assigned duties, ability to manage multiple tasks
Client and customer service focused approach to work
High discipline with a “deliver on time” attitude
Excellent communication skills (English, both written and verbal) including the ability to communicate effectively across all levels of the organization
Knowledge of an additional language (especially Spanish or German) would be an asset
Location: 1 Kilmainham Square, Inchicore Road, Kilmainham, Dublin 8
Hours: 37.5 per week
Salary: €34,000.00 per annum
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