Facilities Assistant
Mexico Destrito Federal, Mexico Job ID R0000029265 Category AdministrativeAbout this Role
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position is required to provide onsite office support to the Mexico office as well as virtual support for other colleagues.This position is fully on-site.
Main activities might include:
- Organization of disposal of confidential documents (shredding, destruction…) and recycling.
- Participate in planning and coordination of corporate meetings and events.
- Participate in local meetings, follow up on action items with line manager.
- Provide reception and guest services, welcome visitors and employees.
- Process courier labels for mail and scheduled deliveries.
- Follow and enforce visitor management policies.
- Invoice and payable.
- First contact point for office support.
- Procurement: raising requisitions for new and current vendors, processing and tracking POs and invoices, maintaining payable records.
- IT: liaising with IT Manager on recycling of material, raising tickets for planned electricity interruption, collecting return material from leavers.
- HR: Coordinating availability and coordinating of HSE requirements to meet government regulations.
- Support manager as needed to maintain shared folder of documents, reports, contracts, etc.
- Good English skills.
- Since the selected employee will be working alone for most of their time, it is necessary for them to be organized, independent, and detail-oriented in order to carry out their tasks appropriately.
- Good English skills.
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