Project Management Assistant
Baltimore, Maryland, United States of America Job ID R0000030486 Category Project Leadership Date Posted 01/09/2025Overview
As a part of the global Project Leadership group at Parexel, you are responsible for leading cross-functional teams to deliver high-quality and patient-focused clinical trials and help bring life-changing treatments to market faster. You collaborate with clients and internal stakeholders to identify project requirements, develop project plans, and manage project timelines and budgets. The role requires strong leadership and communication skills, the ability to work under pressure, and a passion for improving patients' lives.
In return, Parexel offers a supportive work environment, and a high degree of empowerment and accountability to lead your studies. Within this role, you work with a diverse set of clients and therapeutic areas, and you are encouraged to take on new challenges and pursue your interests.
Success Profile
Do you have these soft skills and interpersonal traits to succeed at Parexel?
- Adaptable
- Communicator
- Collaborative
- Leadership
- Proactive
- Problem-solver
About This Role
Parexel Early Phase Clinical Unit supports the development of innovative new medicines which are vital for public health, improving outcomes, and saving lives. The early phase and “first in human” trials are the first step in testing these novel treatments in humans.
At Parexel Baltimore, MD unit the Project Management Assistant provides project administrative support to the Project Management department. This role requires excellent communication and organizational skills to help anticipate the needs of project managers. This is an excellent position for someone looking to grow their career in project management.
This position allows employees to work remotely 75% of the time. The other 25% of the time will be onsite. Applicants must be local to the Baltimore, MD area.
What you’ll do after training is completed (including but not limited):
- Coordinating with Project Manager or Clinical Lead to complete IRB/EC submissions and maintain IRB correspondence according to IRB guidelines and regulations
- Serving as primary contact and liaison for IRB/EC and informing team members of any new information or modifications which may affect their responsibilities.
- Supporting communications among team members with timely and accurate distribution of materials and by maintaining Project Management files and meeting minutes of key meetings as required
- Assisting in preparation and QC of documents as requested by PM
- Preparing project timelines and team contact lists
- Managing and coordinating the client survey and clinical trial insurance processes
- Serving as backup point of contact for PM or Clinical Lead communications
- Preparing and maintaining regulatory documents
- Maintaining up to date laboratory documents
- Composing professional business correspondence for the PM team, clients and outside vendors
- Preparing and filing invoices
- Scheduling and preparing for monitoring and sponsor visits
- Booking travel and prepare expense reports
- Supporting and coordinate contract review/signature process with the Parexel contract team
Your Profile:
- At least 1-2 years of clinical research experience at the site level
- Required experience with IRB submissions and/or TMF filing maintenance
- Comprehensive knowledge of Microsoft Windows Operating System and the MS Office Suite including Word, Excel, Outlook, and PowerPoint
- Bachelor's degree or High school diploma with equivalent experience
- Experience with Veeva Vault highly preferred
Base Pay Range: $25.00 to $31.00 hourly
Actual salaries may vary within the range based on several factors including, but not limited to education, training, experience, professional achievement, and location.
In addition to base salary, some roles may be eligible for participation in Parexel’s annual performance-based bonus plan, annual salary review and additional total rewards incentives.
Our talent acquisition team will provide additional details on our bonus plan or incentive programs for those eligible roles. For all eligible employees, we offer market leading benefit programs including paid time off, 401k match, life insurance, health insurance, and other benefit offerings in accordance with the terms of applicable plans
EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the United States includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Potential Career Path
Parexel offers a growth path with diverse therapeutic areas and clients, so you can grow according to your interests.
- Associate Project Leader
- Project Leader
- Senior Project Leader
- Associate Project Director
- Project Director
- Director, Project Leadership
- Senior Director, Project Leadership
Employee Insights
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