Facilities Assistant (part-time)
Worthing, West Sussex, United Kingdom Job ID R0000022735 Category AdministrativeAbout this Role
An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team.
Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you!
This is a part-time role (3 days per week) and is based at our office in Worthing.
Key Accountabilities:
- Contact with landlord/building management for troubleshooting
- Special projects as needed, in co-operation with line manager
- Participate in planning and coordination of corporate events
- Participate in local meetings, follow up on actions with line manager
- Train and Trouble shoot Procurement System to maintain availability of supplies needed
- Courier labels for interoffice mail and scheduled deliveries
- Take on requestor/buyer role in Oracle
- Organization of disposal of confidential documents and recycling
- Creating purchase orders and processing invoices for payment
- Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)
- Assisting with office space and occupancy planning and internal moves
Knowledge, Skills and Experience:
- Proven experience in the field of customer service together with strong administrative skills
- High service orientation, client focused and a contributor to excellent customer service
- Able to work well at part of a team and the ability to work well on own initiative
- Excellent interpersonal skills, highly motivated and a self-starter
- Ability to represent PAREXEL to clients in a positive and professional manner
- Demonstrate knowledge in organizational issues and administrative matters
- Ability to organize efficiently, ability to understand complex organizational relationships
- Ability to work creatively in a fast-paced environment
- Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.
- Ability to work in full respect to existing SOPs, policies and procedures.
Education:
- 5 GCSEs, or equivalent as a minimum.
Language
- Fluent in English both written and spoken
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